I recently discovered an cool template in Microsoft Flow which allows you to convert any Office file in to a PDF in a simple tap of a button. This means, you don’t have to dig in through office applications anymore to get a file converted as a PDF, which is a very common scenario for most users.
As a result of continuous improvement of the cloud platform, Microsoft has recently released a new Flow template (works only on Office files as of now) in Office365 and we can now use this template to work as a simple workflow to convert any office file in to a PDF which may be stored in OneDrive of in a SharePoint Library.
In my case I have stored documents in my OneDrive. First and foremost, I’ll go ahead and add the Flow template.
Head on to OneDrive (or directly to the Flow) –> New –> Create from template
And then, just search for “Copy as a PDF” and click “Add” to add the Flow.
It will now display the parameters for you to customize (only if necessary, otherwise just leave with the defaults).
That adds our new Flow. Now to try it out ! Simple find any office document or create a sample one to test the Flow. I’m using a sample doc here. once you select the file and click the “Flow” dropdown menu, you will notice the newly added Flow is listed there. Just click it !
This will initiate the Flow. Simply hit “Continue”
Hit “Run” to begin
And, right after a second or two, you will see the converted PDF is stored in the location you defined in the Flow parameters. Simple and yet cool isn’t it ? !
Until the next post, Keep Flowing !
Want to add a Flow button right next to every item in your library ? reading this post of mine will get you the knowledge to do it yourself.
DISCLAIMER NOTE: This is an enthusiast post and is not sponsored by Microsoft or any other vendor.