People picker is a vital field in SharePoint which allows you to pick a person or a group from your organization’s active directory. With this post I’m going to emphasize one of the out of the box ability of the people picker. We can restrict/limit this field for a specific group or people so that the person who inters data would only able to retrieve set of targeted people within a group (e.g. A sales person can only fetch another coworker in his team).
Firstly you have to have a target group. If you don’t have one, go ahead and get it created and then return to your target List/library and add a new “Person or Group” field by clicking “Add New Column”
Choose the type of it as “Person or Group”
Better to have a meaningful description too, for this field and the selection has to be “People Only“. In the “Choose From” option, select your target group which you have created.
This simply means the person who entering data can only retrieve people within this group. That’s it and you can go ahead and save this change.
Now let’s try to insert a record here. As you can see, even though I have hundreds of users in my AD, I am not able to retrieve any entry here because my target group is empty. Once I add people there only I can retrieve them.
So let’s try to add a user in to the group. I have added myself in to “Internal IT” group.
It comes up as you can see here. Just a matter of saving the record now
That’s it !